Private Family PA – Spanish/Italian

Senior Banking Executive and family require a confident and experienced Private PA to assist them with all family matters and duties from the office in the St James area of London. You will be a seasoned PA and have a sharp eye for detail with the emotionally intelligent enough to understand quickly how best to interact with Principals’, being pro-active or supporting in background as appropriate.

ROLE

• Travel & logistical planning and execution - Booking travel and pro-actively anticipating and managing issues such as flight/traffic/rail delays.
• Diary Management - Ensuring all Principals diaries are up to date and synchronised promptly e.g. Online shared calendars.
• Organising schedules of Close Protection drivers, managing day to day control and oversight.
• Event organising - Social and Corporate Events on budget/time.
• Project Management - Building works - Assist Principals on domestic real estate projects.
• Negotiation - Domestic contracts, screening, background checking and selection of new staff.
• Aware of domestic protocol - managing domestic servants/security contractors.
• On call 24/7, however sensible hours normally, potentially a bit of overseas travel Europe/US.
• Acting as a first point of contact for Principals as delegated: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments. Control access to the Principals as appropriate.
• Booking and arranging travel, transport and accommodation.
• Organising events, parties and social functions.
• Reminding, prompting and progress chasing the Principals on important tasks and deadlines, with diplomacy and tact.
• Compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems as appropriate.
• Implementing and maintaining procedures/administrative systems as appropriate.
• Liaising with staff, suppliers and clients.
• Collating, processing, tracking and filing expenses.
• Conducting research on behalf of the Principals as required.
• Organising the Principals personal commitments including travel or childcare.
• Running errands to support the Principals on administration issues e.g. Visa Collection, Collection of sensitive parcels.
• Preparing for Principals travel and ensuring residence/s are ready for occupancy, maintained appropriately.

Ideal profile

• Full command of English or a European first language other language Spanish or italian preferred.
• College educated, good IT skills - MS Word, Outlook, Excel
• No reference issues or bad credit history. (Mandatory and detailed background checks).
• Five years + experience in similar roles dealing with HNW Executives.
• Team player, able to interact professionally and politely.
• Good communication skills, ability to take direction and interact pro-actively as appropriate.
• Discreet and confidential on all matters by nature as appropriate.
• Cyber aware, diligent in use of IT from Phishing and Social Engineering attacks.
• Numerate, comfortable presenting expenses/budgets and the admin thereof.

Compensation Package:

• Package value on target £100,000 per anum (details below)
• Basic salary on offer £60,000 - £65,000
• Up to 50% as a bonus (£25,000 - £35,000)
• Pension contribution 10%
• Employment contract is with the Private Equity Firm whom the Principle works for
• Some remote working available