Financial Services

Private Family PA – Spanish/Italian

Published:
24th April 2023
Location:
City of London, United Kingdom
Category:
Job Type:
Salary:
£60,000 - £65,000
Role:
Secretarial & Admin

Description

Senior Banking Executive and family require a confident and experienced Private PA to assist them with all family matters and duties from the office in the St James area of London. You will be a seasoned PA and have a sharp eye for detail with the emotionally intelligent enough to understand quickly how best to interact with Principals’, being pro-active or supporting in background as appropriate.

ROLE

  • Travel & logistical planning and execution - Booking travel and pro-actively anticipating and managing issues such as flight/traffic/rail delays.
  • Diary Management - Ensuring all Principals diaries are up to date and synchronised promptly e.g. Online shared calendars.
  • Organising schedules of Close Protection drivers, managing day to day control and oversight.
  • Event organising - Social and Corporate Events on budget/time.
  • Project Management - Building works - Assist Principals on domestic real estate projects.
  • Negotiation - Domestic contracts, screening, background checking and selection of new staff.
  • Aware of domestic protocol - managing domestic servants/security contractors.
  • On call 24/7, however sensible hours normally, potentially a bit of overseas travel Europe/US.
  • Acting as a first point of contact for Principals as delegated: dealing with correspondence and phone calls.
  • Managing diaries and organising meetings and appointments. Control access to the Principals as appropriate.
  • Booking and arranging travel, transport and accommodation.
  • Organising events, parties and social functions.
  • Reminding, prompting and progress chasing the Principals on important tasks and deadlines, with diplomacy and tact.
  • Compiling and preparing reports, presentations and correspondence.
  • Managing databases and filing systems as appropriate.
  • Implementing and maintaining procedures/administrative systems as appropriate.
  • Liaising with staff, suppliers and clients.
  • Collating, processing, tracking and filing expenses.
  • Conducting research on behalf of the Principals as required.
  • Organising the Principals personal commitments including travel or childcare.
  • Running errands to support the Principals on administration issues e.g. Visa Collection, Collection of sensitive parcels.
  • Preparing for Principals travel and ensuring residence/s are ready for occupancy, maintained appropriately.

Ideal profile

  • Full command of English or a European first language other language Spanish or italian preferred.
  • College educated, good IT skills - MS Word, Outlook, Excel
  • No reference issues or bad credit history. (Mandatory and detailed background checks).
  • Five years + experience in similar roles dealing with HNW Executives.
  • Team player, able to interact professionally and politely.
  • Good communication skills, ability to take direction and interact pro-actively as appropriate.
  • Discreet and confidential on all matters by nature as appropriate.
  • Cyber aware, diligent in use of IT from Phishing and Social Engineering attacks.
  • Numerate, comfortable presenting expenses/budgets and the admin thereof.

Compensation Package:

  • Package value on target £100,000 per anum (details below)
  • Basic salary on offer £60,000 - £65,000
  • Up to 50% as a bonus (£25,000 - £35,000)
  • Pension contribution 10%
  • Employment contract is with the Private Equity Firm whom the Principle works for
  • Some remote working available

Ryan Kaye

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