Senior Banking Executive and family require a confident and experienced Private PA to assist them with all family matters and duties from the office in the St James area of London. You will be a seasoned PA and have a sharp eye for detail with the emotionally intelligent enough to understand quickly how best to interact with Principals’, being pro-active or supporting in background as appropriate.
ROLE
- Travel & logistical planning and execution - Booking travel and pro-actively anticipating and managing issues such as flight/traffic/rail delays.
- Diary Management - Ensuring all Principals diaries are up to date and synchronised promptly e.g. Online shared calendars.
- Organising schedules of Close Protection drivers, managing day to day control and oversight.
- Event organising - Social and Corporate Events on budget/time.
- Project Management - Building works - Assist Principals on domestic real estate projects.
- Negotiation - Domestic contracts, screening, background checking and selection of new staff.
- Aware of domestic protocol - managing domestic servants/security contractors.
- On call 24/7, however sensible hours normally, potentially a bit of overseas travel Europe/US.
- Acting as a first point of contact for Principals as delegated: dealing with correspondence and phone calls.
- Managing diaries and organising meetings and appointments. Control access to the Principals as appropriate.
- Booking and arranging travel, transport and accommodation.
- Organising events, parties and social functions.
- Reminding, prompting and progress chasing the Principals on important tasks and deadlines, with diplomacy and tact.
- Compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems as appropriate.
- Implementing and maintaining procedures/administrative systems as appropriate.
- Liaising with staff, suppliers and clients.
- Collating, processing, tracking and filing expenses.
- Conducting research on behalf of the Principals as required.
- Organising the Principals personal commitments including travel or childcare.
- Running errands to support the Principals on administration issues e.g. Visa Collection, Collection of sensitive parcels.
- Preparing for Principals travel and ensuring residence/s are ready for occupancy, maintained appropriately.
Ideal profile
- Full command of English or a European first language other language Spanish or italian preferred.
- College educated, good IT skills - MS Word, Outlook, Excel
- No reference issues or bad credit history. (Mandatory and detailed background checks).
- Five years + experience in similar roles dealing with HNW Executives.
- Team player, able to interact professionally and politely.
- Good communication skills, ability to take direction and interact pro-actively as appropriate.
- Discreet and confidential on all matters by nature as appropriate.
- Cyber aware, diligent in use of IT from Phishing and Social Engineering attacks.
- Numerate, comfortable presenting expenses/budgets and the admin thereof.
Compensation Package:
- Package value on target £100,000 per anum (details below)
- Basic salary on offer £60,000 - £65,000
- Up to 50% as a bonus (£25,000 - £35,000)
- Pension contribution 10%
- Employment contract is with the Private Equity Firm whom the Principle works for
- Some remote working available
