Our client a prestigious international bank is seeking a well-organised and diligent professional to provide administration support to the high performing Real Estate team. The role is located in Mayfair which is located close to Marble Arch / Bond street underground stations. Due to the nature of the role you would be required in the office 4-5 days per week.
This role offers the opportunity to provide comprehensive administrative support, including telephone coverage, queries, and documentation, while contributing to the efficient operation of the Real Estate Department in a dynamic and professional environment.
Responsibilities:
- Provide comprehensive administrative support to the Real Estate Department, including telephone coverage for Private Banking customers.
- Ensure accurate and efficient typing support using Microsoft Office, maintaining confidentiality at all times.
- Assist the Real Estate Team in achieving corporate objectives through diary management, meeting coordination, and administrative tasks.
- Manage bill payments, filing, and clients' account balance checking.
- Sort and distribute mail throughout the department.
- Prepare and record documentation for meetings, including drafting, typing, copying, and circulation of papers.
- Establish and maintain efficient manual filing and monitoring systems.
- Update electronic diaries using Microsoft Outlook for the Assistant Manager and Real Estate Department.
- Cover reception duties as needed by the Private Banking and Real Estate Department.
- Collaborate with the Administrative Support Team under the direction of the Assistant Manager for the Real Estate Department.
- Plan, organize, and prioritize workload to meet deadlines within the scope of the Data Protection Act 1998.
Requirements:
- Minimum of 6 months administrative experience.
- Proficient in Microsoft Office applications.
- Excellent organizational, communication, and time management skills.
- Proficiency in Arabic (ideally speaking, writing and reading)
